Electronic document management software

What to consider when you are thinking of implementing a document management system.

1. What is document management?
2. What is an electronic document management system

Traditional document management or document archiving

Many of us see document management as an advanced new technique to make information available, but it’s actually more general, and you most probably already are doing some form of it. For example, consider the way you order your papers on your desk; how you do file storage in your filing cabinet; how the directories of your windows folders are built up to store and retrieve your electronic documents.

Digital document management: definition

With document management, we mean the process of scanning, indexing, archiving, retrieving and sharing information within your workplace or organisation. This implies the implementation of good document management software.

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A Document Management System (DMS) is an information system (software package) for managing the creation, indexing, secure document storage and sharing of electronic documents and/or images of paper documents.

Document management also refers to the editing process of electronic documents.

Document management is often viewed as a component of enterprise content management (ECM) systems. It’s related to:

• The Document Management Workflow
• Secure electronic document storage and digital archiving
• Electronic documents retrieval
• Scanning
• Optical Character Recognition (OCR)
• Document imaging
• Document Security