Electronic documents retrieval systems

Fast access means fast solutions. With good electronic document retrieval software, information is always present, 24 hours a day, on a portable data storage unit or on your organisation’s network. All you need is a digital document archiving system, and you’re set. After proper indexing, retrieving an electronic document can be as simple as typing in a few words from the content of the document. That makes for fast and easy document retrieval that makes sure you always have the latest version of an electronic document available at your fingertips.

In the electronic context, document retrieval can be quite complex and powerful. Simple retrieval of individual documents can be done by specifying the unique document identifier, and having the system use the basic index to retrieve the document. More flexible retrieval (like Nuance’s PaperPort Watson search after indexing your documents and PDF files) allows you to specify partial search terms involving the document identifier and/or parts of the expected metadata. You can even use an expression containing multiple keywords or example phrases expected to exist within the documents' contents.

With document management software, double input of the same document is finally a thing of the past. You can prevent delays and mistakes at work thanks to instant electronic document retrieval within your electronic documents, allowing you to check whether a certain document is there without wasting more than a minute of your time. Imagine the potential savings in paper file storage costs and the workforce that’s in charge of managing and retrieving it.

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