Secure document storage and digital document archiving

Storing your paperwork is essential to a productive work atmosphere. You probably already have some form of document storage system going for you. For example, consider the way you order your papers on your desk; how you do file storage in your filing cabinet; how the directories of your windows folders are built up to store and retrieve your electronic documents.

You can store your electronic documents, easily optimise the tree structure of your information, then put it on a portable file storage carrier such as a USB stick or a CD for backup or sharing. You can literally have a complete digital document archive with you in your pocket, at all times!

Collaboration is inherent to an Electronic Document Management System. Documents are capable of being retrieved by any authorized user and worked on, from anywhere on the network.

Documents can be grouped by project, independent of the physical location of the documents. That allows for faster editing of documents and dossiers, improving the efficiency of separate teams cooperating on the same dossier. A digital document storage system makes sharing information and documents between parties in a project easy. Updates on projects can be made available sooner and tracked. That way, people are always working on the latest version of a document. They can cooperate better and finish sooner, and with better results.

As an example, consider a purchase order in a hardware company. The operations department gets the order, scans it in and adds it to the folder containing the contract and previous purchase orders. The legal department is notified and can check if the purchase order is valid. The fulfillment team is notified and ships the order. At the end of it, the Finance department can book the revenue when payment comes in, using the digital purchase order. During this whole process, the information is kept in one location while the different actors process the request, creating a dossier automatically.

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